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Posted: Monday, October 9, 2017 2:31 PM

Job Description:/h3:
Administrative Assistant/Office Coordinator
The position is in:office, part:time, with potential to turn into a full:time position after 3:6 months.

Responsibilities:
Provides administrative support to the CEO primarily and 2 other staff as needed
Handle key projects and coordinate administrative, facilities and office management support
Develop and maintain knowledge and understanding about executives work and priorities to anticipate needs
Maintain, review, and revise detailed Outlook/Google calendar and schedules
Manage, coordinate and organize logistics for multiple events, functions, meetings and conferences
Perform data entry, maintain and update contact databases for mailing correspondence, invitations, etc.
Proofread, edit and create correspondence for board meetings and marketing materials as well as respond to emails
Provide exceptional customer service to all internal and external business partners, clients, vendors, staff, etc.
Maintain, file and retrieve corporate documents, i.e. reports, speeches, org charts, etc.
Ability to write professional letters, emails, and perform mathematical calculations
Occasionally exercise independent judgment in completing tasks, establishing priorities and meeting deadlines
Answer and screen calls directing to the appropriate department and or staff member
Process CEOs expenses and conduct a variety of other duties as required.

Requirements:
5+ years experience as an Administrative Assistant/Office Coordinator in a business or professional environment; type 45wpm
Bachelors degree highly preferred but not mandatory
Excellent organizational, communication (verbal/written), interpersonal and customer service skills
Ability to problem solve, resourceful with strong attention to detail
Proficient reading comprehension, writing, grammar, and mathematic skills
Capable of taking and following directions well, working independently to complete tasks and with a team
Effective time management, adaptable and highly flexible
Spanish:speaking preferred
Some light travel on occasion

Intermediate/Advanced levels MS Office : Word, Excel, PowerPoint, Outlook
Internet/Social Media savvy : Twitter, Facebook, LinkedIn, Instagram and Pinterest, etc.
Skype, Google Calendar, blogging

Source: https://www.tiptopjob.com/jobs/72465248_job.asp?source=backpage


• Location: Los Angeles

• Post ID: 141856107 losangeles
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