Posted: Monday, February 26, 2018 11:15 PM
Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with almost 4000 lawyers and staff in 30 offices is seeking a Billing Specialist reporting to the Billing Supervisor. This position will reside in the Los Angeles, CA office and will support the billing function on a firm-wide basis and is responsible for ensuring the accurate and timely preparation of client bills for assigned partners. Responsibilities: This includes administrative duties supporting the Director of Billing and the billing management team. Typical duties include reviewing matter set up, rates, billing requirements (including eBilling, as appropriate), handling accruals, taking meeting minutes, helping manage department documentation, assisting with projects, and creating presentations. This position works directly with the Partners managing all aspects of their billing and includes monitoring unbilled time and accounts receivable balances. Regular activities include pro forma review, processing draft and final bills in the firm's financial software (Elite Enterprise), and following up with clients to check on payment progress/eBill status. This position may also contact clients, with approval from the responsible partner, to pro-actively manage client inventory. Specific duties include: * Supports the partners by completing all aspects of billing for assigned clients and matters, with supervision. * Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines. * Identifies any required reporting for budgets, alternate fee arrangements and accrual requests, and seeks assistance from supervisor to ensure completion. Assistance will be provided from Firm Finance when needed for more complex reporting requirements. * Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time, etc.). Reviews cost entries for compliance and makes partners aware of any issues. * Submits new timekeeper approvals for eBilled clients and contacts clients regarding new matters or other eBilling system requirements. * Completes billing for all assigned clients. For eBilled clients, ensures successful submission of all invoices in appropriate eBilling vendor's system, alerting supervisor about any problems that cannot be immediately resolved. * Monitors eBilled submissions, and assists (with help from supervisor, as required) with resolution of any rejections. * Alerts supervisor about any past due receivables and works closely supervisor to assist with resolution. * Supports the partners by reviewing monthly reports to identify overdue billing or collections, and to ensure all current proformas are generated. * Distributes month-end proformas to partners. * With support from supervisor, contacts new clients to review billing and payment procedures and coordinates handling of any special requests. * With supervisor, contacts assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing set ups are in place. * Demonstrates solid judgment and diplomacy when executing partner requests, and when interacting with team members and senior management. Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information.Experience/Qualifications: Qualified candidates must possess a Bachelor's Degree, and have some accounting or financial background, or, the equivalent combination of education and experience. Administrative assistant skills are a plus. The successful candidate will possess mathematical aptitude, excellent written and verbal communication skills, strong interpersonal skills, the ability to work independently or in a team, a customer service orientation and be proficient in Outlook, Word and Excel. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers." Morgan Lewis is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
• Location: Los Angeles
• Post ID: 164048957 losangeles