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Posted: Saturday, July 1, 2017 12:03 AM

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Company Name: Organization of American Kodály Educators

Job Duration: 1-2 Years
Required Travel: 0-10%
Min Education: BA/BS/Undergraduate
Min Experience: 3-5 Years
Job Function: Music Administrator Director
Job Type: Full-Time
Salary: $48,000.00 - $57,000.00 (Yearly Salary)

Job Title: Interim Administrative Director Status: Exempt
Reports To: OAKE President

Position Description
Under the supervision of the Organization of American Kodály Educators (OAKE) Board of Directors, conducts and oversees the daily business of OAKE and provides administrative support to the OAKE Board of Directors until such a time as a permanent Administrative Director or Executive Director for OAKE is hired by the Board. Expected duration of this interim position is 12 to 18 months. The individual hired for this interim position is eligible to apply for the permanent position.

Essential Duties and Responsibilities:

OFFICE MANAGEMENT. Perform all duties incident to the office of Administrative Director, and such other duties as may be required by law, the Articles of Incorporation, or OAKE’s Bylaws, including:
1. Provide general customer service, answering phone and e-mail inquiries;
2. Maintain a comprehensive office operational manual that includes tasks, timelines and essential procedures;
3. Coordinate all ballot and nomination forms;
4. Direct mailing operations of the corporation;
5. Be the custodian of the corporation’s legal documents;
6. Work with vendors as needed to make sure new platforms/utilities meet the needs and specification for OAKE use;
7. Work with the Administrative Coordinator to ensure that OAKE forms are up-to-date;
8. Give biannual reports at meetings of the Board of Directors as requested by the President; and
9. Serve as an ex-officio member of the Executive Committee;
10. Other duties as assigned by the OAKE President.

NATIONAL CONFERENCE PREPARATIONS. Perform conference-related administrative tasks as requested, including:
1. Work with the National Conference Business Director (NCBD), the National Conference Chair and any other designee(s) on all National Conference matters that may include: advertising, logos, banners, Envoy articles, flyers, postcards, registration brochure, online advertisements, electronic conference binder, choir programs, mailing lists and any other promotional items;
2. Work with Vice President and National Conference Choir Committee to manage the choir audition and adjudication process, publicity, notification and registration to singers, choir resources web pages, and other related items;
3. Coordinate choir repertoire list with National Conference Choir Committee and music publisher and facilitate mailing repertoire packets to participating teachers;
4. Attend all meetings relating to the conference;
5. Be available on site during the course of the Conference and oversee registration operations for choir, mini-conference and conference;
6. Coordinate volunteers to be in charge of the registration desk;
7. Handle income and disbursements as needed; and
8. Manage exhibit reservations and corporate sponsorships.

MEMBERSHIP COMMUNICATION AND ADVERTISING. Provide regular, ongoing communication between the membership, Kodály Envoy Advertisers and outside musical organizations, including:
1. Work with Kodály Envoy Editor, Publicity and Marketing and Membership Committees to publicize all OAKE-related events, programs, opportunities, scholarships, etc.;
2. Work with the Technology Task Force and Ways and Means Committee to bring forward technological advancements to the OAKE Website;
3. Create and send out iblasts to OAKE membership;
4. Develop relationships with outside musical organizations;
5. Maintain yearly budgets for National Conference Publicity and General Publicity;
6. Work with the Marketing, Advocacy and Public Relations (MAPR) Chair on coordinating all aspects of the OAKE booth.
7. Work with the MAPR Chair on publicity materials advertising OAKE publications/events;
8. Maintain accurate books and records of any contract documents, change orders/purchase orders and work authorized by the Company on existing or potential projects;
9. Coordinate the mailing list for the conference brochure; and
10. Coordinate the production and mailing of the Exhibitor Packet.

FISCAL MANAGEMENT. With oversight by treasurer and any other appointed designee(s):
1. Receive and give receipts for moneys due from any source whatsoever, and deposit all such moneys in the name of the corporation in such banks, trust companies, or other depositories as shall be selected in accordance with the provisions of OAKE’s Bylaws;
2. Coordinate vendor payments by delivering A/P invoices to the Treasurer;
3. Send out invoices to vendors, endorsed programs, OAKE Members and other entities as needed;
4. Submit to Treasurer monthly reports including Accounts Receivable, Accounts Payable, and Administrative Director expense reports; and
5. Coordinate the audit of the corporation.

Job Requirements
Desired Skills:
• Ability to work effectively both independently and as part of a team;
• Willingness and ability to contribute to overall organization functioning;
• Excellent communication and writing skills;
• Basic bookkeeping skills;
• Strong sense of integrity and professionalism in representation of the organization, both internally and to external constituents and leaders;
• Detail-oriented;
• Self-motivated;
• Comfort with basic office software including Word, Excel and PowerPoint; experience with Salesforce, Constant Contact, and QuickBooks is preferred; ability to learn additional software and web applications quickly.

Supervisory Authority:
Oversees the work of the Administrative Coordinator.

Job Specifications:
Required:
Organizational detail, interpersonal skills, ability to meet deadlines, skilled in office management and general business accounting. Must be able to meet expectations and deadlines with minimal supervision; juggle multiple tasks simultaneously; work with diverse personalities; and function as a team member. High energy, initiative, creativity and sound judgment required. Demonstrated administrative experience.

Preferred:
Study of music education, particularly Kodály-inspired music education.

Physical/Cognitive Demands:
Neck and eye strain possible after long periods of time working on the computer screen. Sits for long periods of time at a computer. Requires sound judgment and decision-making.

Working Conditions: Office setting. Light travel is required.
Salary: $4,000 - $4,750 monthly, commensurate with experience.

Contact Person: Paul Baumann
Email Address: PJBaumann@aol.com

• Location: Los Angeles, Los Angeles, CA

• Post ID: 117874928 losangeles
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