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Posted: Thursday, August 17, 2017 12:12 AM

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A growing nonprofit is seeking an Office Admin to join our team in the Los Angeles area located near The Grove.

Ideal Candidate:

As an Office Admin, you're the heart of our team's daily office activities that helps us moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving administrative issues before they arise.
You are organized and energetic. You move quickly with the changing environment. In addition to being highly organized and dependable, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Key Responsibilities:
Manage office calendar of executive director and executive management; ascertain which events require whose presence
Manage phone lines, handle call sheets, take notes during conference calls and roll calls
Manage email replies; arrange and follow through on essential communication by priority, check deadlines on incoming requests and put preliminary work in motion by processing replies
Prepare agenda and/or meeting materials in advance and arrange meeting location if necessary
Track projects and maintain tasks lists and status reports
Act as recording secretary; prepare action minutes
Create and maintain organized working files, donor records and donation than you letter
Draft email correspondence and agreements; redline agreements; track contracts for signature
Proofread documents
Schedule and book travel, meetings, dinner reservations and calls
Photocopying, scanning, general office duties as required
Provide coverage and additional support, as needed, for events and conferences
Other items as assigned by the executive director and executive management
Follow up, be proactive

Requirements
Excellent PC and Mac knowledge – Microsoft Word, Outlook, Adobe Acrobat Pro or X (current versions – including conversions, form creation, and security), PowerPoint, and Excel (including charts)
Knowledgeable of social media trends and ability to draft posts in every way
Excellent attention to detail and follow-through skills
Strong organizational and filing skills
Excellent written, verbal, and interpersonal communication skills to assure successful interaction
Ability to interface, without awkwardness, with/around high net worth individuals
Demonstrate ability to effectively and professionally interface with high level executives, clients, business associates, and employees
Demonstrated ability to manage time wisely, prioritize effectively in a fast-paced environment, meet deadlines, and follow instructions
Ability to work effectively in a team environment
Ability to handle confidential and sensitive information
Ability to exercise good judgment and personal and professional discretion
Ability to work with limited supervision
A self-starter with ability to anticipate issues and proactively problem-solve
Proven experience in multi-tasking and working with multiple people and priorities
Positive attitude, good sense of humor, and strong work ethic
3+ years of office administrative experience in the entertainment or public relations industry, with proven success supporting executives and/or a senior executive team.

This position is full time and will require travel, work late nights and on a few weekends.

Salary: Based on experience or we will train the right person

Contact: Please submit cover letter, references, and salary history to sylvia.baca@generationrescue.org. No calls please.


Submissions without the requested items will not be considered.

• Location: Los Angeles

• Post ID: 128542788 losangeles
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