Posted: Saturday, March 4, 2017 5:32 AM
Req ID: 6583
Experience Level: Professional
Relocation offered: No
Travel required: None
Come grow with us
At Capital Group, how we work is defined by shared values that include absolute integrity, respect and collaboration. But it's more than that. It's smart and highly driven people united in purpose to serve our investors and one another.
Bring your energy and unique perspective to Capital and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed. You'll work alongside talented colleagues, many of whom build long careers while progressing through multiple roles, establishing lifelong friendships and making a difference in our communities. In return for your contributions, you'll receive premier compensation and benefits, and a company:funded retirement plan that ranks among the most generous.
As an Administrative Assistant II based in Los Angeles, CA you will provide administrative support to four leaders in the North American Distribution Investment Services Client Analytics and Research groups, in a deadline:driven environment while remaining flexible, proactive, resourceful and efficient. The ideal candidate must be exceedingly well:organized, have strong multitasking skills, enjoy the administrative challenges of supporting a fast:paced department, and have a strong inclination to work in a team:oriented environment. Attention to detail is as important as keeping an eye on the big picture, as is the ability to balance the two perspectives. Forward:thinking individuals will excel in this role if they can anticipate the daily needs of management and identify opportunities to improve work processes for themselves and the department.
Perform extensive calendar management which includes planning, negotiating, and scheduling meetings in order to accommodate your manager and others. This requires crucial discretion and judgment to determine the priority of meetings and reschedules, while appropriately keeping the affected individuals informed.
Coordinate meetings with internal associates and external contacts. Responsible for the full scope of meeting planning: reserving rooms, requesting visitor passes, technical equipment, catering, greeting and/or escorting visitors, attendees, candidates, etc. You will also be trusted to draft, collect, and distribute supporting meeting materials in addition to compiling meeting minutes, as needed.
Manages complex travel arrangements domestically and internationally for 3:4 people. You will be responsible for reserving travel accommodations while considering personal preferences, cost, and timing implications. You will anticipate the travelers needs to ensure he/she is fully equipped with everything needed in preparation for travel: itinerary, tickets, confirmation numbers, visas, etc.
Completes business expense claims promptly and follows up on reimbursements if necessary.
Drafts correspondence, reports and presentations with minimal guidance using MS PowerPoint and other appropriate styles and formats.
Prepares presentation materials for meetings and executive forums. Works with senior manager team to gather data and track important deadlines for information.
Manages incoming and outgoing correspondence (post, e:mail, etc.); handles routine issues directly and prioritizes remainder.
Exercises good judgment to effectively manage multiple projects with shifting priorities
Creates and maintains lists, files and databases to enhance efficiency and productivity.
Organizes and maintains information that may be sensitive, confidential or technical in nature.
Covers telephones and takes accurate written messages and notes. Provides back:up for another administrative assistants. Demonstrates an understanding of
• Location: Los Angeles
• Post ID: 99825642 losangeles