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Posted: Sunday, March 5, 2017 4:25 AM

Job Description:/h3:
The position entails a need for excellent communication skills; ability to multi:task on a variety of projects simultaneously, accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors. Excellent client skills in presentation and sales ability.Duties may include but are not limited to the following:
Event Coordination
Input and maintenance of all ReServe data for all events including inquiries, tentative and definite. Includes customer contacts, event details, food, beverage, setup, service, directions, financials and event status.
Detailing function sheets with equipment needs and rental orders.
Distribution of function sheets with equipment needs and rental orders.
Confirming details with various departments as necessary.
Creation of captains packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed. Assuring that captains are in receipt of packet.
Creation of buffet signage and printed menus as required for each event.
Preparing or sourcing event layouts.
Placing all necessary vendor orders such as ice, walkie talkies...
Preparing and placing rental orders including updates on guest count and needs.
Assembly and upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
Processing of certificate of insurance requests.
Updating function sheet and all departments with event guarantee/set.
Sales
Direct and manage sales staff.
Create and execute unit fiscal Sales Plans.
Responsibility for meeting unit fiscal sales budget by period.
Develop service techniques, policies and procedures.
Review sales proposals submitted for approval by sales managers.
Serves as the venue client relation stakeholder.
Inquiry intake including all pertinent event information, client contact, date, time, format, number of guests, location, etc.
Follow up on all events with a personal call the next business day as well as sending a personalized thank you.
Outreach to new, existing and past clients to reach budget goal.
Attend networking events to further the exposure and business.
Active involvement in approved organizations and associations such as CVBs, MPI, bridal associations, etc.
Support sales initiatives through research, marketing interface, communications and sourcing.
Client walkthroughs of venue spaces with intent to close event.
On:site sales representation at events as scheduled.
Financials
Receipt and processing of all deposits including ReServe entry and RMS input.
Review of ReServe financial entry to assure accurately forecasted.
Update event files with all receipts and signatures.
Communicate with accounting on any needs, clarification, etc.
Request and complete client refunds for overpayment, etc.
Prepare final event invoicing for presentation to client and RMS input.
Work with General Manager and Executive Chef to maximize revenues.
Administration
Address phone calls and messages in a timely manner.
Schedule meetings, appointments, travel, etc.
Prepare all P:card reports on weekly and monthly basis.
Prepare expense reports on a monthly basis.
Operations
Attend weekly
operations/production meetings.
Communicate all details of events at meetings assuring that all internal departments have updated and accurate information.
Interface with Operations Director and Managers to communicate event details accurately and complete all function sheets accurately.
Preparation and submission of staff requisitions.
Partnership with General Manager and Executive Chef to assure fiscal success in revenues and profit.

Source: https://www.tiptopjob.com/jobs/63790775_job.asp?source=backpage


• Location: Los Angeles

• Post ID: 101246767 losangeles
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